ANNEX Y: BENEFICIARY SELECTION PLAN (COMPLETED)
Project Title: Vocational Training in Stitching, Sewing, and Embroidery for Vulnerable Women and Orphans
Organization: Human Assistance for Development Initiative (HADI)
Location: District Rajanpur, South Punjab, Pakistan
Date: [Insert Date]
SECTION 1: INTRODUCTION AND SELECTION PRINCIPLES
1.1 Purpose
This Beneficiary Selection Plan outlines the transparent, equitable, and systematic process for identifying and selecting 1,200 vulnerable women and orphans to participate in the vocational training project funded by the Embassy of Japan through the Grant Assistance for Grassroots Human Security Projects (GGP) programme . The plan ensures that the most deserving candidates from District Rajanpur are selected according to clear criteria, with priority given to the most vulnerable groups as specified in the project design.
1.2 Selection Principles
| Principle | Application |
|---|---|
| Transparency | All selection criteria, processes, and results will be publicly communicated. Selection lists will be displayed at Union Council offices and community centers. |
| Equity | The process will be fair and impartial, with no discrimination based on caste, creed, political affiliation, or personal connections. |
| Vulnerability Prioritization | Selection strictly follows the project's prioritization: orphans first, widows second, poor women third . |
| Community Participation | Community members, including local elders and women's representatives, will be involved in verification and validation. |
| Grievance Redressal | A formal mechanism will allow applicants to appeal selection decisions. |
| Documentation | Complete documentation will be maintained for all applicants, including those not selected, ensuring accountability. |
1.3 Target Beneficiaries Summary
| Priority Category | Target Number | Percentage |
|---|---|---|
| Priority 1: Orphans | 400 | 33% |
| Priority 2: Widows | 500 | 42% |
| Priority 3: Poor Women (top performers) | 300 | 25% |
| TOTAL | 1,200 | 100% |
1.4 Geographic Distribution
| Tehsil | Union Councils | Target Beneficiaries |
|---|---|---|
| Jampur | [List UCs] | 500 |
| Rojhan | [List UCs] | 400 |
| Kot Mithan | [List UCs] | 300 |
| TOTAL | 1,200 |
SECTION 2: BENEFICIARY ELIGIBILITY CRITERIA
2.1 General Eligibility Criteria (All Applicants)
| Criterion | Requirement | Verification Method |
|---|---|---|
| Gender | Female | Self-declaration, CNIC |
| Age | 15-45 years | CNIC, B-Form |
| Residency | Resident of target union councils for minimum 2 years | Utility bill, local council verification, community elder attestation |
| Availability | Willing and able to attend 3-month full-time training | Signed commitment form |
| Motivation | Demonstrated interest in learning and earning | Interview assessment |
| Not Previously Benefited | Not a beneficiary of similar HADI project in last 3 years | HADI database check |
2.2 Priority Category 1: Orphans (Target: 400)
Definition: Women whose father is deceased (and mother may be deceased or living), or who have lost both parents.
| Specific Criterion | Requirement | Verification Method | Weight |
|---|---|---|---|
| Orphan Status | Father deceased (both parents deceased preferred) | Death certificate of father; if both parents deceased, both death certificates | Mandatory |
| Age at Orphanhood | Orphaned before age 18 | Death certificate date vs. applicant birth date | Documented |
| Current Guardian | Living with relative or guardian | Household visit, guardian attestation | Verified |
| Economic Status | Household income below PKR 20,000/month | Income assessment form | Assessed |
| Education Level | No minimum; all eligible | Self-declaration | Recorded |
2.3 Priority Category 2: Widows (Target: 500)
Definition: Women whose husband is deceased and who have not remarried.
| Specific Criterion | Requirement | Verification Method | Weight |
|---|---|---|---|
| Widow Status | Husband deceased | Death certificate of husband | Mandatory |
| Not Remarried | Currently unmarried | Self-declaration, community verification | Mandatory |
| Years as Widow | Any duration; longer duration may indicate higher vulnerability | Death certificate date | Considered |
| Children | Number of dependent children | B-Forms of children | Counted |
| Economic Status | Household income below PKR 20,000/month | Income assessment form | Assessed |
| Age | 18-50 years | CNIC | Verified |
2.4 Priority Category 3: Poor Women (Target: 300)
Definition: Women from resource-constrained households, selected based on motivation and capability.
| Specific Criterion | Requirement | Verification Method | Weight |
|---|---|---|---|
| Household Income | Below PKR 15,000/month | Income assessment form, household visit | Mandatory |
| Marital Status | Any (married, unmarried, divorced) | Self-declaration | Recorded |
| Number of Dependents | Higher number preferred | Household composition form | Weighted |
| Education Level | No minimum; basic literacy preferred | Self-declaration | Considered |
| Previous Experience | Any prior stitching/embroidery experience | Self-declaration, demonstration | Weighted |
| Motivation Level | High motivation demonstrated in interview | Interview score | Weighted |
| Household Head Status | Female-headed households prioritized | Household visit | Weighted |
SECTION 3: SELECTION PROCESS OVERVIEW
3.1 Selection Timeline
| Phase | Duration | Activities |
|---|---|---|
| Phase 1: Outreach and Awareness | Weeks 1-3 | Community meetings, mosque announcements, volunteer mobilization |
| Phase 2: Registration | Weeks 4-6 | Application distribution, collection, initial screening |
| Phase 3: Verification | Weeks 7-9 | Home visits, document verification, community validation |
| Phase 4: Scoring and Ranking | Weeks 10-11 | Application of scoring matrix, preparation of provisional lists |
| Phase 5: Grievance Redressal | Weeks 12-13 | Display of lists, receipt of appeals, resolution |
| Phase 6: Final Selection | Week 14 | Final list publication, orientation scheduling |
| Phase 7: Orientation | Week 15-16 | Beneficiary orientation, batch allocation |
3.2 Selection Process Flowchart
START
│
▼
Community Outreach & Awareness
│
▼
Application Distribution (All interested women)
│
▼
Initial Screening (Eligibility criteria)
│
▼
Categorization (Orphans / Widows / Poor Women)
│
▼
Priority 1: Orphans Priority 2: Widows Priority 3: Poor Women
│ │ │
▼ ▼ ▼
Document Verification Document Verification Document Verification
│ │ │
▼ ▼ ▼
Home Visit & Assessment Home Visit & Assessment Interview & Skills Assessment
│ │ │
▼ ▼ ▼
Scoring (Orphan Matrix) Scoring (Widow Matrix) Scoring (Poor Women Matrix)
│ │ │
▼ ▼ ▼
Rank within Category Rank within Category Rank within Category
│ │ │
└──────────────┬───────────────┴──────────────┬───────────────┘
│ │
▼ ▼
Provisional Selection List Wait List (per category)
│
▼
Public Display (7 days)
│
▼
Grievances Received?
┌─────┴─────┐
Yes No
│ │
▼ ▼
Grievance Final Selection
Committee List Published
Reviews
│ │
└──────┬─────┘
▼
Beneficiary Orientation
│
▼
Batch Allocation
│
▼
ENDSECTION 4: SCORING MATRICES
4.1 Scoring Matrix for Orphans (Priority 1)
| Criterion | Details | Maximum Points | Scoring Guidelines |
|---|---|---|---|
| Orphan Status | Type of orphan | 25 | Both parents deceased: 25 points Father deceased only: 20 points Mother deceased only: 15 points |
| Age at Orphanhood | Age when became orphan | 15 | Below 5 years: 15 points 5-10 years: 12 points 11-15 years: 8 points 16-18 years: 5 points |
| Current Living Situation | Living arrangements | 15 | Living alone: 15 points Living with elderly grandparents: 12 points Living with relatives: 8 points Living with remarried mother: 5 points |
| Household Monthly Income | Total household income | 15 | Below PKR 10,000: 15 points PKR 10,001-15,000: 10 points PKR 15,001-20,000: 5 points Above PKR 20,000: 0 points |
| Number of Siblings | Dependent siblings | 10 | 4+ siblings: 10 points 3 siblings: 8 points 2 siblings: 5 points 1 sibling: 3 points None: 0 points |
| Education Level | Current education status | 10 | Never enrolled: 10 points Primary incomplete: 8 points Primary complete: 5 points Middle or above: 0 points |
| Distance to Training Center | Travel distance | 5 | More than 10 km: 5 points 5-10 km: 3 points Less than 5 km: 1 point |
| Special Circumstances | Disability, chronic illness in family | 5 | Verified special circumstance: 5 points |
| MAXIMUM TOTAL | 100 |
4.2 Scoring Matrix for Widows (Priority 2)
| Criterion | Details | Maximum Points | Scoring Guidelines |
|---|---|---|---|
| Years as Widow | Duration since husband's death | 20 | More than 5 years: 20 points 3-5 years: 15 points 1-3 years: 10 points Less than 1 year: 5 points |
| Number of Children | Dependent children | 20 | 5+ children: 20 points 4 children: 16 points 3 children: 12 points 2 children: 8 points 1 child: 4 points No children: 0 points |
| Household Monthly Income | Total household income | 20 | Below PKR 10,000: 20 points PKR 10,001-15,000: 15 points PKR 15,001-20,000: 10 points Above PKR 20,000: 0 points |
| Employment Status | Current income source | 15 | No income source: 15 points Daily wage irregular: 10 points Daily wage regular: 5 points Regular employment: 0 points |
| Living Arrangement | Housing situation | 10 | Rented/No own house: 10 points Living with in-laws: 7 points Own house (kutcha): 5 points Own house (pakka): 0 points |
| Age | Current age | 10 | Below 25 years: 10 points 25-35 years: 7 points 36-45 years: 5 points 46-50 years: 3 points |
| Special Circumstances | Disability, chronic illness in family | 5 | Verified special circumstance: 5 points |
| MAXIMUM TOTAL | 100 |
4.3 Scoring Matrix for Poor Women (Priority 3)
| Criterion | Details | Maximum Points | Scoring Guidelines |
|---|---|---|---|
| Household Monthly Income | Total household income | 30 | Below PKR 10,000: 30 points PKR 10,001-12,000: 25 points PKR 12,001-15,000: 20 points PKR 15,001-18,000: 15 points PKR 18,001-20,000: 10 points |
| Number of Dependents | Children and elderly | 15 | 6+ dependents: 15 points 5 dependents: 12 points 4 dependents: 9 points 3 dependents: 6 points 2 dependents: 3 points 1 or less: 0 points |
| Female-Headed Household | Woman is primary earner | 15 | Sole earner, no male adult: 15 points Primary earner with male present: 10 points Secondary earner: 5 points Not earning: 0 points |
| Motivation Level | Interview assessment | 15 | Highly motivated, clear goals: 15 points Moderately motivated: 10 points Somewhat motivated: 5 points Not motivated: 0 points |
| Previous Experience | Existing skills | 10 | Significant experience (can demonstrate): 10 points Some basic experience: 6 points No experience but willing to learn: 3 points |
| Education Level | Literacy and numeracy | 5 | Literate (can read/write): 5 points Can sign only: 3 points No literacy: 0 points |
| Distance to Training Center | Travel distance | 5 | More than 10 km: 5 points 5-10 km: 3 points Less than 5 km: 1 point |
| Special Circumstances | Disability, chronic illness in family | 5 | Verified special circumstance: 5 points |
| MAXIMUM TOTAL | 100 |
SECTION 5: SELECTION FORMS AND TOOLS
5.1 Beneficiary Registration Form
BENEFICIARY REGISTRATION FORM
Project: Vocational Training in Stitching, Sewing, and Embroidery for Vulnerable Women and Orphans
Organization: Human Assistance for Development Initiative (HADI)
Section A: Basic Information
| Field | Response |
|---|---|
| Registration Number | HADI/GGP/2026/_______ |
| Date of Registration | //2026 |
| Tehsil | ¨ Jampur ¨ Rojhan ¨ Kot Mithan |
| Union Council | ________________ |
| Village/Mohalla | ________________ |
| Nearest Landmark | ________________ |
Section B: Personal Details
| Question | Response |
|---|---|
| Full Name (as per CNIC) | ________________ |
| Father's Name | ________________ |
| Husband's Name (if married) | ________________ |
| Date of Birth | //______ |
| Age (in years) | _____ |
| CNIC Number | --_______ |
| Mobile Number (if available) | ________________ |
| Alternate Contact Number | ________________ |
| Marital Status | ¨ Unmarried ¨ Married ¨ Widow ¨ Divorced ¨ Separated |
| Number of Children | _____ |
| Number of Dependents (total household) | _____ |
| Highest Education Level | ¨ None ¨ Primary ¨ Middle ¨ Matric ¨ Intermediate ¨ Above |
Section C: Priority Category Determination
Please tick the category that applies to you:
| Category | Tick (✓) | Verification Required |
|---|---|---|
| Orphan (Father deceased; may be both parents) | ¨ | Father's Death Certificate |
| Widow (Husband deceased, not remarried) | ¨ | Husband's Death Certificate |
| Poor Woman (Household income below PKR 15,000/month) | ¨ | Income Assessment |
If you ticked "Orphan" or "Widow," please proceed to Section D1 or D2 accordingly. All applicants must complete Section E.
Section D1: Additional Information for Orphans
| Question | Response |
|---|---|
| Father's Name (deceased) | ________________ |
| Father's Date of Death | //______ |
| Mother's Name | ________________ |
| Mother's Status | ¨ Alive ¨ Deceased (Date: //______) |
| Age when father died | _____ years |
| Age when mother died (if applicable) | _____ years |
| Current Guardian's Name | ________________ |
| Guardian's Relationship to You | ________________ |
| Number of Siblings | _____ brothers, _____ sisters |
| How many siblings are dependent on you? | _____ |
Section D2: Additional Information for Widows
| Question | Response |
|---|---|
| Husband's Name (deceased) | ________________ |
| Husband's Date of Death | //______ |
| Years since husband's death | _____ years |
| Age at widowhood | _____ years |
| Do you have children? | ¨ Yes (Number: _____) ¨ No |
| If yes, ages of children | ________________ |
| Are you the sole earner for your children? | ¨ Yes ¨ No |
| Current living arrangement | ¨ Own house ¨ Rented ¨ With in-laws ¨ With parents ¨ Other: _____ |
Section E: Household and Economic Information
| Question | Response |
|---|---|
| What is your main source of income? | ¨ None ¨ Daily wage labor ¨ Agriculture ¨ Livestock ¨ Small business ¨ Remittances ¨ Zakat/charity ¨ Other: ________ |
| Estimated monthly household income (PKR) | _____ per month |
| How many earning members in household? | _____ |
| What is your personal monthly income (if any)? | _____ per month |
| Housing type | ¨ Kutcha (mud) ¨ Semi-pakka ¨ Pakka (brick) |
| Do you have access to electricity? | ¨ Yes ¨ No |
| Do you have any existing sewing/embroidery skills? | ¨ Yes ¨ No |
| If yes, describe: | ________________ |
| Do you own a sewing machine? | ¨ Yes ¨ No |
Section F: Motivation and Commitment
| Question | Response |
|---|---|
| Why do you want to join this training? | ________________ |
| What do you hope to achieve after training? | ________________ |
| Can you commit to attending 3 months of full-time training? | ¨ Yes ¨ No |
| How many hours per day can you devote to training? | _____ hours |
| Do you have family support to attend training? | ¨ Yes ¨ No ¨ Partially |
| Are you willing to travel to a training center? | ¨ Yes, up to _____ km ¨ No |
| Do you need childcare support during training? | ¨ Yes (_____ children) ¨ No |
Section G: Declaration
I, ________________, hereby declare that all information provided in this registration form is true and correct to the best of my knowledge. I understand that providing false information may lead to disqualification from the selection process. I agree to participate in the verification process and commit to attending the full training program if selected.
Applicant's Signature/Thumb Impression: ________________
Date: //2026
For Official Use Only
| Field | Response |
|---|---|
| Received By | ________________ |
| Date Received | //2026 |
| Initial Screening | ¨ Eligible ¨ Ineligible (Reason: ________________) |
| Category Assigned | ¨ Orphan ¨ Widow ¨ Poor Woman |
| Documents Checked | ¨ CNIC/B-Form ¨ Death Certificate(s) ¨ Income Proof (if available) ¨ Other: _____ |
| Verification Status | ¨ Pending ¨ Verified ¨ Rejected |
| Final Score (if applicable) | _____ / 100 |
| Selection Status | ¨ Selected ¨ Waitlisted ¨ Not Selected |
| Batch Allotted (if selected) | Batch # _____ |
5.2 Home Verification Form
HOME VERIFICATION FORM
Project: Vocational Training in Stitching, Sewing, and Embroidery for Vulnerable Women and Orphans
Organization: Human Assistance for Development Initiative (HADI)
Section A: Identification
| Field | Response |
|---|---|
| Registration Number | HADI/GGP/2026/_______ |
| Applicant Name | ________________ |
| Date of Visit | //2026 |
| Verifier Name | ________________ |
| Verifier Designation | ________________ |
Section B: Verification of Residence
| Question | Response | Verified (✓) |
|---|---|---|
| Applicant present at home? | ¨ Yes ¨ No | ¨ |
| Address matches registration? | ¨ Yes ¨ No | ¨ |
| Living conditions observed: | ________________ | ¨ |
| Family members present: | ________________ | ¨ |
| Housing type verified: | ¨ Kutcha ¨ Semi-pakka ¨ Pakka | ¨ |
Section C: Verification of Vulnerability Status
For Orphans:
| Question | Response | Verified (✓) |
|---|---|---|
| Death certificate of father seen? | ¨ Yes ¨ No | ¨ |
| Death certificate of mother (if applicable) seen? | ¨ Yes ¨ No ¨ N/A | ¨ |
| Guardian identified and present? | Name: ________________ | ¨ |
| Siblings observed/verified? | Number: _____ | ¨ |
| Living situation consistent with claim? | ¨ Yes ¨ No | ¨ |
For Widows:
| Question | Response | Verified (✓) |
|---|---|---|
| Death certificate of husband seen? | ¨ Yes ¨ No | ¨ |
| Children observed/verified? | Number: _____ | ¨ |
| No evidence of remarriage? | ¨ Yes ¨ No | ¨ |
| Living situation consistent with claim? | ¨ Yes ¨ No | ¨ |
For Poor Women:
| Question | Response | Verified (✓) |
|---|---|---|
| Household assets observed? | ________________ | ¨ |
| Living conditions consistent with low income? | ¨ Yes ¨ No | ¨ |
| Any visible sources of income? | ________________ | ¨ |
| Overall poverty assessment: | ¨ Very Poor ¨ Poor ¨ Moderate ¨ Not Poor | ¨ |
Section D: Household Economic Verification
| Item | Observation/Response |
|---|---|
| Type of dwelling | ¨ Kutcha ¨ Semi-pakka ¨ Pakka |
| Ownership status | ¨ Own ¨ Rented ¨ Other: _____ |
| Number of rooms | _____ |
| Electricity connection | ¨ Yes ¨ No |
| Clean drinking water access | ¨ Yes ¨ No |
| Toilet facility | ¨ Yes (flush) ¨ Yes (pit) ¨ No |
| Livestock owned (if any) | ________________ |
| Agricultural land owned (if any) | _____ kanal/acres |
| Vehicles owned (if any) | ________________ |
| Mobile phones in household | _____ |
| Income-generating assets observed | ________________ |
Section E: Interview with Family Member (if available)
| Question | Response |
|---|---|
| Family member interviewed | Relationship: ________________ |
| Does family support applicant's participation? | ¨ Yes ¨ No ¨ Partially |
| Any concerns about applicant attending training? | ________________ |
| Can family support with household duties during training? | ¨ Yes ¨ No ¨ Partially |
| Any additional information: | ________________ |
Section F: Verifier's Assessment
| Assessment | Rating | Comments |
|---|---|---|
| Information accuracy | ¨ High ¨ Medium ¨ Low | |
| Vulnerability level | ¨ High ¨ Medium ¨ Low | |
| Family support | ¨ High ¨ Medium ¨ Low | |
| Motivation observed | ¨ High ¨ Medium ¨ Low | |
| Overall recommendation | ¨ Select ¨ Waitlist ¨ Reject |
Verifier's Signature: ________________ Date: //2026
Team Leader's Review:
| Field | Response |
|---|---|
| Reviewed By | ________________ |
| Date | //2026 |
| Comments | ________________ |
| Final Decision | ¨ Approved ¨ Needs Re-verification ¨ Rejected |
Signature: ________________
5.3 Interview Assessment Form (For Poor Women Category)
INTERVIEW ASSESSMENT FORM
Project: Vocational Training in Stitching, Sewing, and Embroidery for Vulnerable Women and Orphans
Organization: Human Assistance for Development Initiative (HADI)
Section A: Identification
| Field | Response |
|---|---|
| Registration Number | HADI/GGP/2026/_______ |
| Applicant Name | ________________ |
| Date of Interview | //2026 |
| Interviewer Name | ________________ |
| Interviewer Designation | ________________ |
Section B: Motivation Assessment
| Question | Applicant Response | Score (1-5) |
|---|---|---|
| Why do you want to learn stitching and embroidery? | ||
| What will you do with these skills after training? | ||
| Have you tried to learn any skill before? | ||
| Are you willing to work hard and practice regularly? | ||
| What challenges might you face in attending training? | ||
| How will you overcome these challenges? | ||
| What are your future goals? |
Motivation Scoring Rubric:
| Score | Description |
|---|---|
| 5 | Exceptionally motivated, clear goals, strong commitment, realistic plans |
| 4 | Highly motivated, good goals, committed |
| 3 | Moderately motivated, some goals, willing |
| 2 | Somewhat motivated, vague goals, hesitant |
| 1 | Not motivated, no clear goals, reluctant |
Motivation Score: _____ / 35 (Sum of 7 questions, each 1-5)
Section C: Basic Skills Assessment
| Skill | Assessment Method | Rating (1-5) |
|---|---|---|
| Hand-eye coordination | Thread needle within 30 seconds | |
| Basic stitching knowledge | Identify/demonstrate simple stitch | |
| Color sense | Match colors appropriately | |
| Measurement understanding | Read measuring tape | |
| Pattern recognition | Identify shapes and patterns |
Skills Scoring Rubric:
| Score | Description |
|---|---|
| 5 | Excellent - can perform skill independently |
| 4 | Good - can perform with minimal guidance |
| 3 | Average - can perform with some guidance |
| 2 | Basic - limited ability, needs training |
| 1 | None - cannot perform |
Skills Score: _____ / 25 (Sum of 5 skills, each 1-5)
Section D: Communication and Comprehension
| Aspect | Rating (1-5) | Comments |
|---|---|---|
| Understanding of questions | ||
| Clarity of responses | ||
| Confidence level | ||
| Enthusiasm | ||
| Realistic expectations |
Communication Score: _____ / 25 (Sum of 5 aspects, each 1-5)
Section E: Overall Assessment
| Component | Maximum Score | Score Achieved |
|---|---|---|
| Motivation | 35 | |
| Skills | 25 | |
| Communication | 25 | |
| Special Considerations | 15 | (from registration form) |
| TOTAL | 100 |
Section F: Interviewer's Recommendations
| Question | Response |
|---|---|
| Overall impression | ________________ |
| Strengths observed | ________________ |
| Areas for development | ________________ |
| Recommendation for selection | ¨ Strongly Recommend ¨ Recommend ¨ Consider ¨ Not Recommend |
Interviewer's Signature: ________________ Date: //2026
5.4 Selection Score Sheet
SELECTION SCORE SHEET
Project: Vocational Training in Stitching, Sewing, and Embroidery for Vulnerable Women and Orphans
Organization: Human Assistance for Development Initiative (HADI)
Batch: _____ | Tehsil: _____ | Category: ¨ Orphans ¨ Widows ¨ Poor Women
| S.No | Registration No. | Applicant Name | Age | Village | Criterion 1 | Criterion 2 | Criterion 3 | Criterion 4 | Criterion 5 | Criterion 6 | Criterion 7 | Criterion 8 | TOTAL SCORE | Rank |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | ||||||||||||||
| 2 | ||||||||||||||
| 3 | ||||||||||||||
| 4 | ||||||||||||||
| 5 | ||||||||||||||
| ... |
Prepared By: ________________ Date: //2026
Verified By: ________________ Date: //2026
5.5 Selection List (Public Display Format)
PROVISIONAL SELECTION LIST FOR PUBLIC DISPLAY
Project: Vocational Training in Stitching, Sewing, and Embroidery for Vulnerable Women and Orphans
Organization: Human Assistance for Development Initiative (HADI)
Tehsil: ________________
Union Council: ________________
Date: //2026
Selected Candidates
| S.No | Name | Father/Husband Name | Village | Category | Status |
|---|---|---|---|---|---|
| 1 | Orphan | Selected | |||
| 2 | Orphan | Selected | |||
| 3 | Widow | Selected | |||
| 4 | Widow | Selected | |||
| 5 | Poor Woman | Selected | |||
| ... |
Waitlisted Candidates
| S.No | Name | Father/Husband Name | Village | Category | Waitlist No. |
|---|---|---|---|---|---|
| 1 | Orphan | WL-01 | |||
| 2 | Widow | WL-02 | |||
| 3 | Poor Woman | WL-03 | |||
| ... |
Important Notes for Applicants:
This is a provisional list based on initial scoring and verification.
Applicants have 7 days from the date of this display to submit appeals if they believe there has been an error.
Appeals must be submitted in writing to the HADI Project Office in your tehsil.
The final selection list will be published after all appeals are resolved.
Selected candidates will be contacted for orientation and batch allocation.
If selected candidates do not confirm within the given timeframe, waitlisted candidates will be offered their places in order.
For more information, contact:
HADI Project Office, [Address], Phone: [Number]
5.6 Grievance/Appeal Form
GRIEVANCE/APPEAL FORM
Project: Vocational Training in Stitching, Sewing, and Embroidery for Vulnerable Women and Orphans
Organization: Human Assistance for Development Initiative (HADI)
Section A: Complainant Information
| Field | Response |
|---|---|
| Full Name | ________________ |
| Registration Number (if available) | HADI/GGP/2026/_______ |
| CNIC Number | --_______ |
| Address | ________________ |
| Tehsil | ¨ Jampur ¨ Rojhan ¨ Kot Mithan |
| Union Council | ________________ |
| Village | ________________ |
| Contact Number | ________________ |
Section B: Appeal Details
| Question | Response |
|---|---|
| What is the reason for your appeal? | ¨ My name is not on any list ¨ My name is on waitlist but I believe I should be selected ¨ My category has been incorrectly assigned ¨ My score seems incorrect ¨ Documents not properly considered ¨ Other: _____ |
| Please explain your appeal in detail: | ________________ |
| What evidence do you have to support your appeal? | ________________ |
| Are you attaching any documents? | ¨ Yes (List: ________________) ¨ No |
Section C: Declaration
I, ________________, hereby declare that the information provided in this appeal is true and correct to the best of my knowledge. I understand that false claims may lead to disqualification from the selection process.
Applicant's Signature/Thumb Impression: ________________
Date: //2026
For Official Use Only
| Field | Response |
|---|---|
| Received By | ________________ |
| Date Received | //2026 |
| Appeal Number | HADI/GGP/2026/APP/_______ |
| Assigned To | ________________ |
Grievance Committee Decision:
| Finding | Tick (✓) |
|---|---|
| Appeal accepted - applicant to be added to selection list | ¨ |
| Appeal accepted - applicant score revised, now selected | ¨ |
| Appeal accepted - applicant score revised, remains on waitlist (new rank: _____) | ¨ |
| Appeal rejected - original decision stands | ¨ |
| Appeal rejected - applicant disqualified due to false information | ¨ |
Reason for Decision: ________________
Committee Members:
| Name | Signature | Date |
|---|---|---|
| 1. ________________ | ||
| 2. ________________ | ||
| 3. ________________ |
Date of Decision: //2026
Applicant Notified: ¨ Yes (Date: //2026) ¨ No
SECTION 6: GRIEVANCE REDRESSAL MECHANISM
6.1 Grievance Committee Composition
| Member | Role | Affiliation |
|---|---|---|
| HADI Project Manager | Chair | HADI |
| HADI Field Coordinator | Member | HADI |
| Lady Health Worker (local) | Member | Government |
| Community Elder (female) | Member | Community |
| Union Council Representative | Observer | Local Government |
6.2 Grievance Redressal Process
| Step | Timeline | Responsibility | Action |
|---|---|---|---|
| 1. Appeal Submission | Within 7 days of list display | Applicant | Submit written appeal with supporting documents |
| 2. Acknowledgment | Within 24 hours | HADI Office | Issue receipt with appeal number |
| 3. Initial Review | Within 3 days | Grievance Committee | Verify documents, identify issues |
| 4. Investigation | Within 5 days | Assigned Member | Home visit, document verification, interviews |
| 5. Committee Decision | Within 7 days of receipt | Grievance Committee | Review findings, make decision |
| 6. Communication | Within 24 hours of decision | HADI Office | Inform applicant in writing |
| 7. Implementation | Within 3 days of decision | HADI Project Manager | Update selection lists accordingly |
6.3 Grievance Log
| Appeal No. | Date | Applicant | Issue | Decision | Date Resolved | Status |
|---|---|---|---|---|---|---|
| 001 | ||||||
| 002 | ||||||
| ... |
SECTION 7: BATCH ALLOCATION
7.1 Batch Allocation Criteria
| Factor | Consideration |
|---|---|
| Geographic Proximity | Participants allocated to nearest training center |
| Category Balance | Each batch maintains approximate category ratios |
| Family Commitments | Women with young children may be offered later batches if needed |
| Special Needs | Disability or health considerations accommodated |
| Waitlist Management | Waitlisted candidates replace dropouts in chronological order |
SECTION 7: BATCH ALLOCATION
7.1 Batch Allocation Criteria
| Factor | Consideration |
|---|---|
| Geographic Proximity | Participants allocated to nearest training center |
| Category Balance | Each batch maintains approximate category ratios |
| Family Commitments | Women with young children may be offered later batches if needed |
| Special Needs | Disability or health considerations accommodated |
| Waitlist Management | Waitlisted candidates replace dropouts in chronological order |
7.2 Batch Allocation Schedule
| Batch | Months | Training Center Locations | Number of Participants |
|---|---|---|---|
| Batch 1 | Months 4-6 | Jampur, Rojhan | 200 |
| Batch 2 | Months 7-9 | Jampur, Kot Mithan | 200 |
| Batch 3 | Months 10-12 | Rojhan, Kot Mithan | 200 |
| Batch 4 | Months 13-15 | Jampur, Rojhan | 200 |
| Batch 5 | Months 16-18 | Jampur, Kot Mithan | 200 |
| Batch 6 | Months 19-21 | Rojhan, Kot Mithan | 200 |
7.3 Batch Allocation Form
BATCH ALLOCATION FORM
Project: Vocational Training in Stitching, Sewing, and Embroidery for Vulnerable Women and Orphans
Organization: Human Assistance for Development Initiative (HADI)
| Field | Response |
|---|---|
| Applicant Name | ________________ |
| Registration Number | HADI/GGP/2026/_______ |
| Category | ¨ Orphan ¨ Widow ¨ Poor Woman |
| Tehsil | ¨ Jampur ¨ Rojhan ¨ Kot Mithan |
| Village | ________________ |
| Distance to Nearest Training Center | _____ km |
Batch Allocation
| Batch | Training Center Location | Start Date | End Date |
|---|---|---|---|
| Batch _____ | ________________ | //2026 | //2026 |
Acknowledgement
I, ________________, confirm that I have been informed of my batch allocation and commit to attending the full training program. I understand that regular attendance is required for certification and toolkit receipt.
Applicant's Signature/Thumb Impression: ________________
Date: //2026
Issued By:
| Role | Name | Signature | Date |
|---|---|---|---|
| Allocation Officer | |||
| Project Manager |
SECTION 8: DOCUMENTATION AND RECORD KEEPING
8.1 Records to Maintain
| Record | Format | Retention | Responsible |
|---|---|---|---|
| Registration Forms | Physical and digital | 5 years | Data Entry Operator |
| Supporting Documents (copies) | Physical and digital | 5 years | Data Entry Operator |
| Home Verification Forms | Physical and digital | 5 years | Field Coordinators |
| Interview Assessment Forms | Physical and digital | 5 years | Interviewers |
| Selection Score Sheets | Physical and digital | 5 years | M&E Officer |
| Selection Lists (provisional and final) | Physical and digital | 5 years | M&E Officer |
| Grievance Forms and Decisions | Physical and digital | 5 years | Grievance Committee |
| Batch Allocation Records | Physical and digital | 5 years | Project Manager |
| Attendance Records | Physical and digital | 5 years | Trainers |
| Toolkit Distribution Records | Physical and digital | 5 years | Project Manager |
8.2 Data Protection
| Principle | Practice |
|---|---|
| Confidentiality | Beneficiary information accessible only to authorized project staff |
| Data Security | Digital records password-protected, physical records in locked cabinets |
| Consent | All beneficiaries sign consent for data collection and use |
| Sharing | Beneficiary data not shared with third parties without consent |
| Retention | Records retained for 5 years, then securely destroyed |
SECTION 9: SELECTION PLAN SUMMARY
| Phase | Timeline | Key Activities | Responsible |
|---|---|---|---|
| Outreach | Weeks 1-3 | Community meetings, mosque announcements, volunteer mobilization | Field Coordinators |
| Registration | Weeks 4-6 | Form distribution, collection, initial screening | Field Coordinators |
| Verification | Weeks 7-9 | Home visits, document verification, interviews | Field Coordinators, Volunteers |
| Scoring | Weeks 10-11 | Apply scoring matrices, prepare provisional lists | M&E Officer |
| Display | Week 12 | Public display of provisional lists | Field Coordinators |
| Grievances | Week 12-13 | Receive and resolve appeals | Grievance Committee |
| Final Selection | Week 14 | Publish final lists | Project Manager |
| Orientation | Week 15-16 | Beneficiary orientation, batch allocation | Project Team |
SECTION 10: CONCLUSION
This Beneficiary Selection Plan ensures that the 1,200 most vulnerable women and orphans in District Rajanpur are selected through a transparent, equitable, and systematic process. The plan prioritizes orphans and widows as the most vulnerable groups, followed by poor women who demonstrate high motivation and capability. Clear scoring matrices, standardized forms, and a robust grievance redressal mechanism ensure fairness and accountability at every stage.
The plan aligns with the Embassy of Japan's GGP requirements for transparent beneficiary selection and documentation . It also reflects HADI's fifty-three years of experience in community-based development and our commitment to serving the most vulnerable populations in District Rajanpur.
Prepared By: ________________
Designation: ________________
Date: //2026
Approved By: ________________
Designation: Chief Executive Officer, HADI
Date: //2026
Organization Stamp:
Organization Stamp:SECTION 7: BATCH ALLOCATION
7.1 Batch Allocation Criteria
7.2 Batch Allocation Schedule
7.3 Batch Allocation Form
SECTION 8: DOCUMENTATION AND RECORD KEEPING
8.1 Records to Maintain
8.2 Data Protection
SECTION 9: SELECTION PLAN SUMMARY
SECTION 10: CONCLUSION
7.2 Batch Allocation Schedule
| Batch | Months | Training Center Locations | Number of Participants |
|---|---|---|---|
| Batch 1 | Months 4-6 | Jampur, Rojhan | 200 |
| Batch 2 | Months 7-9 | Jampur, Kot Mithan | 200 |
| Batch 3 | Months 10-12 | Rojhan, Kot Mithan | 200 |
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