Contract Letters

Human Assistance for Development Initiative (HADI), a non-governmental organization registered in Pakistan, hereinafter referred to as "the Employer", represented by its Board of Directors.

AND

Mr./Ms. [Employee's Full Name], Son/Daughter of [Father's/Guardian's Name], holder of CNIC No. [CNIC Number], residing at [Employee's Address], hereinafter referred to as "the Employee" or "the CEO".

1. POSITION AND DUTIES

The Employee is appointed as the Chief Executive Officer (CEO) of HADI. The CEO is the principal executive officer, responsible for the overall strategic leadership, operational management, programmatic excellence, financial integrity, and representation of HADI. Key duties include, but are not limited to:

Providing visionary leadership to achieve HADI's mission and strategic objectives.
Ensuring effective implementation of all projects and programs in Rajanpur and any future operational areas.
Leading fundraising, donor relations, and proposal development.
Overseeing the financial health of the organization, ensuring compliance with donor regulations and Pakistani law.
Serving as the primary liaison with the Board of Directors, government authorities, donors, partners, and communities.
Building, leading, and mentoring a high-performance senior management team.
Ensuring robust accountability, transparency, and safeguarding mechanisms are in place.

2. TERM OF CONTRACT

This Contract shall commence on [Start Date] and shall remain in force until [End Date, Exactly One Year Later], unless terminated earlier as per Clause 7. This Contract is extendable subject to mutual agreement in writing and satisfactory performance appraisal.

3. PLACE OF WORK

The primary place of work shall be the HADI Head Office in Rajanpur, South Punjab. The Employee must undertake frequent travel to field sites, donor meetings, and other locations as required by duties.

4. REMUNERATION & BENEFITS

Monthly Gross Salary: [Amount] PKR.

Benefits: The Employee is entitled to benefits as per HADI's HR Policy for senior management, which may include a vehicle/fuel allowance, communication allowance, annual leave, medical insurance, and provident fund contributions, as detailed in the annexed policy document.

5. CONFIDENTIALITY & ETHICS

The Employee shall maintain strict confidentiality regarding all information pertaining to HADI's operations, donors, beneficiaries, and internal matters. The Employee shall adhere to HADI's Code of Conduct, Child Protection Policy, Anti-Harassment Policy, and Prevention of Sexual Exploitation and Abuse (PSEA) Policy, both during and after employment.

6. INTELLECTUAL PROPERTY & CONFLICT OF INTEREST

Any work, document, or intellectual property produced during the employment period shall be the sole property of HADI. The Employee shall not engage in any other employment or activity that conflicts with the interests of HADI without prior written consent from the Board.

7. TERMINATION

By Employer: The Employer may terminate this Contract with three (3) months' written notice or payment in lieu of notice. Immediate termination may occur in cases of gross misconduct, negligence, or breach of policy.

By Employee: The Employee may terminate this Contract by providing three (3) months' written notice.
Termination for Cause: Either party may terminate immediately for material breach of contract.

8. GOVERNING LAW

This Contract shall be governed by and construed in accordance with the laws of Pakistan.

9. ACCEPTANCE

We are pleased to offer you this position and believe your leadership will greatly contribute to our mission in South Punjab.

For Human Assistance for Development Initiative (HADI):

________________________________________

Chairperson, Board of Directors

Acknowledged and Accepted by Employee:

________________________________________

Signature of Employee (CEO)

Name: [Employee's Full Name]

Date: [Date]

CONTRACT LETTER - GENERAL MANAGER

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)

Registered under: [Relevant Act]

Office Address: [HADI Office Address], Rajanpur, South Punjab, Pakistan

EMPLOYMENT CONTRACT

Date: [Date]
Contract Ref: HADI/GM/[Year]/[Serial No.]

This Employment Contract is made between Human Assistance for Development Initiative (HADI) and Mr./Ms. [Employee's Full Name], CNIC No. [CNIC Number].

1. POSITION AND DUTIES

The Employee is appointed as the General Manager (GM). The GM reports to the CEO and is responsible for the integrated management of programs, operations, and support departments. Key duties include:

Overseeing the day-to-day operations of all departments (Programs, Finance, HR, Admin, Logistics, PMER).
Ensuring coordinated planning and implementation of annual work plans and budgets.
Directly supervising Senior Managers and Departmental Managers.
Supporting the CEO in strategic planning, decision-making, and external representation.
Ensuring inter-departmental coordination and resolving operational bottlenecks.
Acting as the Officer-In-Charge (OIC) in the absence of the CEO.

2. TERM OF CONTRACT

This Contract shall commence on [Start Date] and remain in force until [End Date]. It is extendable based on performance and organizational needs.

3. PLACE OF WORK

HADI Head Office, Rajanpur, with travel to field sites as required.

4. REMUNERATION & BENEFITS

Monthly Gross Salary: [Amount] PKR.
Benefits: As per HADI's HR Policy for senior management (e.g., annual leave, medical, allowances).

5. CONFIDENTIALITY & ETHICS

The Employee shall adhere to all HADI policies, including confidentiality, Code of Conduct, and safeguarding policies.

6. INTELLECTUAL PROPERTY & CONFLICT OF INTEREST

All work produced is HADI's property. No conflict of interest is permitted.

7. TERMINATION

Notice period: Two (2) months by either party.
Immediate termination for cause.

8. GOVERNING LAW

Laws of Pakistan.

For Human Assistance for Development Initiative (HADI):

________________________________________

Chief Executive Officer

Acknowledged and Accepted by Employee:

________________________________________

Signature of Employee (GM)

Name: [Employee's Full Name]

Date: [Date]

CONTRACT LETTER

SENIOR MANAGER OPERATION

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)

Registered under: [Relevant Act]

Office Address: [HADI Office Address], Rajanpur, South Punjab, Pakistan

EMPLOYMENT CONTRACT

Date: [Date]
Contract Ref: HADI/SMO/[Year]/[Serial No.]

This Employment Contract is made between Human Assistance for Development Initiative (HADI) and Mr./Ms. [Employee's Full Name], CNIC No. [CNIC Number].

1. POSITION AND DUTIES

The Employee is appointed as the Senior Manager Operation. Reporting to the General Manager/CEO, the role is responsible for the effective field implementation of all projects and programs. Key duties include:

Direct management and supervision of field operations, project managers, and field staff.
Ensuring timely, efficient, and quality implementation of project activities in target communities of Rajanpur.
Overseeing field-level planning, budgeting, and logistics.
Maintaining strong relationships with community leaders, local government, and beneficiaries.
Ensuring field compliance with HADI policies, donor requirements, and safety protocols.
Compiling field reports and providing operational inputs for planning and reporting.

2. TERM OF CONTRACT

This Contract shall commence on [Start Date] and remain in force until [End Date]. It is extendable based on performance and project funding.

3. PLACE OF WORK

Based in Rajanpur, with extensive and frequent travel to field locations within the district.

4. REMUNERATION & BENEFITS

Monthly Gross Salary: [Amount] PKR.
Benefits: As per HADI's HR Policy for managerial staff. A dedicated field travel allowance will be provided.

5. CONFIDENTIALITY & ETHICS

The Employee must sign and adhere to all HADI policies, with special emphasis on field-level application of the Code of Conduct and safeguarding policies.

6. INTELLECTUAL PROPERTY & CONFLICT OF INTEREST

All field data, reports, and outputs are HADI's property. No conflict of interest is permitted.

7. TERMINATION

Notice period: Two (2) months by either party.
Immediate termination for cause.

8. GOVERNING LAW

Laws of Pakistan.

For Human Assistance for Development Initiative (HADI):

________________________________________

General Manager / Chief Executive Officer

Acknowledged and Accepted by Employee:

________________________________________

Signature of Employee (Senior Manager Operation)

Name: [Employee's Full Name]

Date: [Date]

CONTRACT LETTER - SOCIAL MEDIA MANAGER

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)

Registered under: [Relevant Act]

Office Address: [HADI Office Address], Rajanpur, South Punjab, Pakistan

EMPLOYMENT CONTRACT

Date: [Date]
Contract Ref: HADI/SMM/[Year]/[Serial No.]

This Employment Contract is made between Human Assistance for Development Initiative (HADI) and Mr./Ms. [Employee's Full Name], CNIC No. [CNIC Number].

1. POSITION AND DUTIES

The Employee is appointed as the Social Media Manager. Reporting to the Manager PMER or designated senior manager, the role is responsible for developing and implementing HADI's digital communication strategy to enhance visibility, engage stakeholders, and support fundraising. Key duties include:

Developing, curating, and managing all published content (images, video, written) across social media platforms (Facebook, Twitter, Instagram, LinkedIn, etc.).
Creating a content calendar aligned with project activities, campaigns, and humanitarian principles.
Monitoring, listening, and responding to stakeholders in a manner aligned with HADI's voice and safeguarding policies.
Building online communities and fostering engagement with donors, partners, and the public.
Using analytics tools to monitor, analyze, and report on performance metrics.
Ensuring all digital content respects the dignity and consent of beneficiaries (especially children) and adheres to branding guidelines.
Supporting online fundraising campaigns and donor communication.

2. TERM OF CONTRACT

This Contract shall commence on [Start Date] and remain in force until [End Date]. It is extendable based on performance and organizational needs.

3. PLACE OF WORK

HADI Head Office, Rajanpur. Limited field travel may be required for content creation.

4. REMUNERATION & BENEFITS

Monthly Gross Salary: [Amount] PKR.
Benefits: As per HADI's HR Policy for managerial/professional staff.

5. CONFIDENTIALITY & ETHICS

The Employee shall maintain strict confidentiality of internal information. Must strictly adhere to HADI's Communication & Media Policy, Child Protection Policy, and Code of Conduct in all online activities. Misuse of social media that brings HADI into disrepute will be grounds for disciplinary action.

6. INTELLECTUAL PROPERTY & CONFLICT OF INTEREST

All digital content, graphics, and campaigns created during employment are HADI's property. The Employee shall not manage competing organizational accounts without written consent.

7. TERMINATION

Notice period: One (1) month by either party.

Immediate termination for cause, including policy breach on social media.

8. GOVERNING LAW

Laws of Pakistan.

For Human Assistance for Development Initiative (HADI):

________________________________________

Manager PMER / General Manager

Acknowledged and Accepted by Employee:

________________________________________

Signature of Employee (Social Media Manager)

Name: [Employee's Full Name]

Date: [Date]

________________________________________

CONTRACT LETTER - MANAGER FINANCE

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)

Registered under: [Relevant Act]

Office Address: [HADI Office Address], Rajanpur, South Punjab, Pakistan

EMPLOYMENT CONTRACT

Date: [Date]
Contract Ref: HADI/MF/[Year]/[Serial No.]

This Employment Contract is made between Human Assistance for Development Initiative (HADI) and Mr./Ms. [Employee's Full Name], CNIC No. [CNIC Number].

1. POSITION AND DUTIES

The Employee is appointed as the Manager Finance. Reporting to the CEO/General Manager, the role is responsible for the overall financial management, integrity, and compliance of HADI. Key duties include:

Overseeing all accounting operations, including billing, A/R, A/P, payroll, and general ledger.
Preparing timely monthly, quarterly, and annual financial statements and reports for management and the Board.
Developing, monitoring, and presenting budgets, budget vs. actual reports, and financial forecasts.
Ensuring strict compliance with all donor financial rules and regulations, and preparing donor financial reports.
Liaising with external auditors and ensuring statutory audits are completed smoothly.
Implementing and monitoring robust internal financial controls and procedures.
Managing organizational cash flow and treasury.
Leading and mentoring the finance team.

2. TERM OF CONTRACT

This Contract shall commence on [Start Date] and remain in force until [End Date]. It is extendable based on performance and organizational needs.

3. PLACE OF WORK

HADI Head Office, Rajanpur.

4. REMUNERATION & BENEFITS

Monthly Gross Salary: [Amount] PKR.
Benefits: As per HADI's HR Policy for senior managerial staff.

5. CONFIDENTIALITY & ETHICS

The Employee shall maintain the highest level of confidentiality and integrity regarding all financial matters. Must adhere to HADI's Financial Manual, Code of Conduct, and Anti-Fraud Policy.

6. INTELLECTUAL PROPERTY & CONFLICT OF INTEREST

All financial records and systems are HADI's property. The Employee must declare any potential conflicts of interest and is prohibited from any fraudulent or corrupt practices.

7. TERMINATION

Notice period: Two (2) months by either party.
Immediate termination for cause, including financial misconduct.

8. GOVERNING LAW

Laws of Pakistan.

For Human Assistance for Development Initiative (HADI):

________________________________________

Chief Executive Officer

Acknowledged and Accepted by Employee:

________________________________________

Signature of Employee (Manager Finance)

Name: [Employee's Full Name]

Date: [Date]

________________________________________

CONTRACT LETTER - MANAGER PMER

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)

Registered under: [Relevant Act]

Office Address: [HADI Office Address], Rajanpur, South Punjab, Pakistan

EMPLOYMENT CONTRACT

Date: [Date]
Contract Ref: HADI/MPMER/[Year]/[Serial No.]

This Employment Contract is made between Human Assistance for Development Initiative (HADI) and Mr./Ms. [Employee's Full Name], CNIC No. [CNIC Number].

1. POSITION AND DUTIES

The Employee is appointed as the Manager Planning, Monitoring, Evaluation, and Reporting (PMER). Reporting to the General Manager/CEO, the role is responsible for ensuring program quality, accountability, and learning. Key duties include:

Leading the development of project proposals, logframes, and M&E plans in coordination with program teams.
Designing and implementing robust monitoring systems, tools, and databases to track project progress and impact.
Conducting regular field monitoring visits, baseline/endline surveys, and evaluations.
Analyzing data to assess project performance, identify challenges, and produce evidence-based reports for management and donors.
Ensuring all reporting (narrative and quantitative) to donors and stakeholders is timely, accurate, and of high quality.
Facilitating learning reviews and documenting lessons learned to improve future programming.
Supervising the PMER team, including data officers and M&E officers.

2. TERM OF CONTRACT

This Contract shall commence on [Start Date] and remain in force until [End Date]. It is extendable based on performance and project funding cycles.

3. PLACE OF WORK

HADI Head Office, Rajanpur, with regular travel to field sites for monitoring.

4. REMUNERATION & BENEFITS

Monthly Gross Salary: [Amount] PKR.
Benefits: As per HADI's HR Policy for managerial staff.

5. CONFIDENTIALITY & ETHICS

The Employee shall handle all program data with confidentiality and sensitivity, especially beneficiary data. Must adhere to Do No Harm principles, Data Protection Policy, and ethical guidelines for research and evaluation.

6. INTELLECTUAL PROPERTY & CONFLICT OF INTEREST

All research, data, reports, and M&E tools produced are HADI's property.

7. TERMINATION

Notice period: Two (2) months by either party.

Immediate termination for cause.

8. GOVERNING LAW

Laws of Pakistan.

For Human Assistance for Development Initiative (HADI):

________________________________________

General Manager / Chief Executive Officer

Acknowledged and Accepted by Employee:

________________________________________

Signature of Employee (Manager PMER)

Name: [Employee's Full Name]

Date: [Date]

________________________________________

CONTRACT LETTER - MANAGER LOGISTIC AND SUPPORT

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)

Registered under: [Relevant Act]

Office Address: [HADI Office Address], Rajanpur, South Punjab, Pakistan

EMPLOYMENT CONTRACT

Date: [Date]
Contract Ref: HADI/MLS/[Year]/[Serial No.]

This Employment Contract is made between Human Assistance for Development Initiative (HADI) and Mr./Ms. [Employee's Full Name], CNIC No. [CNIC Number].

1. POSITION AND DUTIES

The Employee is appointed as the Manager Logistic and Support. Reporting to the General Manager/CEO, the role is responsible for ensuring efficient and accountable procurement, asset management, fleet management, and overall logistical support for programs and operations. Key duties include:

Managing all procurement processes in strict compliance with HADI's Procurement Manual and donor requirements, ensuring value for money and transparency.
Maintaining and updating a comprehensive inventory and asset register.
Managing the organization's fleet of vehicles, including maintenance, scheduling, and driver supervision.
Overseeing office administration, premises maintenance, and security arrangements.
Managing warehouse/storage facilities and distribution of goods for programmatic use (e.g., NFIs, relief items).
Ensuring logistical preparedness and response capacity for emergency interventions.
Leading and mentoring the logistics, procurement, and support staff.

2. TERM OF CONTRACT

This Contract shall commence on [Start Date] and remain in force until [End Date]. It is extendable based on performance and organizational needs.

3. PLACE OF WORK

HADI Head Office, Rajanpur, with oversight of logistics across all field offices and sites.

4. REMUNERATION & BENEFITS

Monthly Gross Salary: [Amount] PKR.
Benefits: As per HADI's HR Policy for managerial staff. A communication and transportation allowance is included.

5. CONFIDENTIALITY & ETHICS

The Employee must adhere to the highest standards of integrity in procurement and asset management. Strict compliance with the Anti-Fraud Policy and Code of Conduct is required. Any conflict of interest with suppliers must be declared.

6. INTELLECTUAL PROPERTY & CONFLICT OF INTEREST

All procurement records, supplier databases, and systems are HADI's property.

7. TERMINATION

Notice period: Two (2) months by either party.

Immediate termination for cause, including procurement fraud or gross negligence.

8. GOVERNING LAW

Laws of Pakistan.

For Human Assistance for Development Initiative (HADI):

________________________________________

General Manager / Chief Executive Officer

Acknowledged and Accepted by Employee:

________________________________________

Signature of Employee (Manager Logistic and Support)

Name: [Employee's Full Name]

Date: [Date]

CONTRACT LETTER

MANAGER HUMAN RESOURCE DEVELOPMENT (HRD)

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)

Registered under: [Relevant Act]

Office Address: [HADI Office Address], Rajanpur, South Punjab, Pakistan

EMPLOYMENT CONTRACT

Date: [Date]

Contract Ref: HADI/MHRD/[Year]/[Serial No.]

This Employment Contract is made between Human Assistance for Development Initiative (HADI) and Mr./Ms. [Employee's Full Name], CNIC No. [CNIC Number].

1. POSITION AND DUTIES

The Employee is appointed as the Manager Human Resource Development (HRD). Reporting to the General Manager/CEO, the role is responsible for developing and implementing HR strategies and managing the full employee lifecycle in support of HADI's mission. Key duties include:

Leading recruitment, selection, onboarding, and orientation processes for all staff.
Developing, implementing, and updating HR policies, procedures, and manuals in line with labor laws and best practices.
Managing performance appraisal systems, staff development plans, and training initiatives.
Overseeing compensation, benefits, payroll coordination with finance, and leave management.
Maintaining confidential personnel files and HR databases.
Handling employee relations, grievance procedures, and ensuring a respectful workplace in line with HADI's Anti-Harassment Policy.
Promoting staff welfare, morale, and organizational culture.
Ensuring all staff are trained on and comply with core policies (Code of Conduct, PSEA, Child Protection).

2. TERM OF CONTRACT

This Contract shall commence on [Start Date] and remain in force until [End Date]. It is extendable based on performance and organizational needs.

3. PLACE OF WORK

HADI Head Office, Rajanpur.

4. REMUNERATION & BENEFITS

Monthly Gross Salary: [Amount] PKR.
Benefits: As per HADI's HR Policy for managerial staff.

5. CONFIDENTIALITY & ETHICS

The Employee shall maintain the highest level of confidentiality regarding all personnel matters. Must exemplify and enforce HADI's Code of Conduct, Anti-Harassment Policy, and PSEA Policy.

6. INTELLECTUAL PROPERTY & CONFLICT OF INTEREST

All HR records, systems, and policy documents are HADI's property. The Employee must avoid any conflict of interest, especially in recruitment matters involving relatives.

7. TERMINATION

Notice period: Two (2) months by either party.
Immediate termination for cause, including breach of confidentiality or ethical policies.

8. GOVERNING LAW

Laws of Pakistan, particularly applicable Provincial and Federal labour laws.

For Human Assistance for Development Initiative (HADI):

________________________________________

General Manager / Chief Executive Officer

Acknowledged and Accepted by Employee:

________________________________________

Signature of Employee (Manager HRD)

Name: [Employee's Full Name]

Date: [Date]

________________________________________

CONTRACT LETTER - MANAGER ADMINISTRATION

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)

Registered under: [Relevant Act]

Office Address: [HADI Office Address], Rajanpur, South Punjab, Pakistan

EMPLOYMENT CONTRACT

Date: [Date]
Contract Ref: HADI/MA/[Year]/[Serial No.]

This Employment Contract is made between Human Assistance for Development Initiative (HADI) and Mr./Ms. [Employee's Full Name], CNIC No. [CNIC Number].

1. POSITION AND DUTIES

The Employee is appointed as the Manager Administration. Reporting to the Manager Logistic and Support or General Manager, the role is responsible for the smooth and efficient functioning of day-to-day administrative operations. Key duties include:

Overseeing general office administration, including utilities, maintenance, cleanliness, and supplies.
Managing administrative support staff (e.g., office assistants, drivers).
Coordinating meetings, workshops, and events, including logistics for guest travel and accommodation.
Ensuring proper record-keeping and filing systems for administrative documents.
Liaising with government agencies for administrative registrations, renewals, and compliance as directed.
Managing office petty cash and related reconciliations.
Supporting the logistics department in administrative aspects of procurement and asset management.
Implementing and monitoring office security protocols in coordination with the guard.

2. TERM OF CONTRACT

This Contract shall commence on [Start Date] and remain in force until [End Date]. It is extendable based on performance and organizational needs.

3. PLACE OF WORK

HADI Head Office, Rajanpur.

4. REMUNERATION & BENEFITS

Monthly Gross Salary: [Amount] PKR.
Benefits: As per HADI's HR Policy for managerial/professional staff.

5. CONFIDENTIALITY & ETHICS

The Employee shall handle administrative information confidentially and adhere to HADI's Code of Conduct and Financial Procedures.

6. INTELLECTUAL PROPERTY & CONFLICT OF INTEREST

All administrative records are HADI's property.

7. TERMINATION

Notice period: One (1) month by either party.

Immediate termination for cause.

8. GOVERNING LAW

Laws of Pakistan.

For Human Assistance for Development Initiative (HADI):

________________________________________

Manager Logistic & Support / General Manager

Acknowledged and Accepted by Employee:

________________________________________

Signature of Employee (Manager Admin)

Name: [Employee's Full Name]

Date: [Date]

________________________________________

CONTRACT LETTER - OFFICE BOY

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)

Registered under: [Relevant Act]

Office Address: [HADI Office Address], Rajanpur, South Punjab, Pakistan

APPOINTMENT LETTER

Date: [Date]

Letter Ref: HADI/OB/[Year]/[Serial No.]

To,

Mr. [Employee's Full Name],

Son of [Father's Name],

CNIC No. [CNIC Number],

Address: [Employee's Address]

Subject: Appointment as Office Boy

Dear [Employee's Name],

Following your application and interview, we are pleased to appoint you as Office Boy with Human Assistance for Development Initiative (HADI) on the following terms and conditions:

1. Appointment & Duties: Your duties will include, but are not limited to: serving tea/water to staff and guests, cleaning office premises, furniture, and equipment, assisting in photocopying and binding documents, delivering internal mail/messages, and performing any other tasks assigned by your supervisor (Admin Officer/Manager Admin).

2. Term: This appointment is for a period of one (1) year, commencing from [Start Date] to [End Date]. It may be extended based on your performance and organizational requirements.

3. Place of Work: HADI Head Office, Rajanpur.

4. Remuneration: You will be paid a monthly gross salary of [Amount] PKR.

5. Working Hours: Your normal working hours will be from 9:00 AM to 5:00 PM, six days a week (Saturday to Thursday, or as per office schedule), with a one-hour lunch break. Overtime, if required, will be compensated as per policy.

6. Leave: You will be entitled to leave benefits as per HADI's HR Policy for support staff.

7. Confidentiality & Conduct: You are expected to be honest, punctual, and hardworking. You must maintain confidentiality of all office matters and strictly adhere to HADI's Code of Conduct. Any misconduct or neglect of duty will lead to disciplinary action.

8. Termination: Your services can be terminated by either party by giving fifteen (15) days' prior notice in writing, or by making payment in lieu of notice. HADI may terminate your services immediately for gross misconduct.

9. Governing Law: This appointment is governed by the applicable laws of Pakistan.

Please sign and return the duplicate copy of this letter as your acceptance of the above terms and conditions.

We welcome you to the HADI team.

Sincerely,

For Human Assistance for Development Initiative (HADI):

________________________________________

Manager Administration / Manager HRD

ACCEPTANCE

I, [Employee's Name], have read, understood, and accept the terms and conditions of my appointment as stated above.

________________________________________

Signature / Thumb Impression of Employee

Date: [Date]

________________________________________

CONTRACT LETTER - GUARD

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)

Registered under: [Relevant Act]

Office Address: [HADI Office Address], Rajanpur, South Punjab, Pakistan

APPOINTMENT LETTER

Date: [Date]

Letter Ref: HADI/GD/[Year]/[Serial No.]

To,

Mr. [Employee's Full Name],

Son of [Father's Name],

CNIC No. [CNIC Number],

Address: [Employee's Address]

Subject: Appointment as Guard

Dear [Employee's Name],

Following your application and interview, we are pleased to appoint you as Guard with Human Assistance for Development Initiative (HADI) on the following terms and conditions:

1. Appointment & Duties: Your primary duty is to ensure the security and safety of HADI's premises, assets, staff, and visitors. Duties include: manning the entry/exit gate, checking in/out of visitors and vehicles, maintaining the gate register, conducting perimeter checks, operating security equipment (if any), remaining alert during duty hours, and reporting any suspicious activity or security incident immediately to the supervisor (Manager Admin/Logistics).

2. Term: This appointment is for a period of one (1) year, commencing from [Start Date] to [End Date]. It may be extended based on your performance and organizational requirements.

3. Place of Work & Shifts: You will be posted at the HADI Head Office in Rajanpur. You will be required to work in shifts, including night shifts, as per the duty roster prepared by the administration.

4. Remuneration: You will be paid a monthly gross salary of [Amount] PKR.

5. Uniform & Equipment: HADI will provide you with a uniform and necessary basic equipment (e.g., torch). You are responsible for its care.

6. Leave: You will be entitled to leave benefits as per HADI's HR Policy for support staff. Leave during assigned shifts must be approved in advance.

7. Conduct: You must be sober, vigilant, and courteous. You are strictly forbidden from sleeping, leaving your post unattended, or allowing unauthorized persons/items onto the premises. You must adhere to HADI's Code of Conduct and Security SOPs.

8. Termination: Your services can be terminated by either party by giving fifteen (15) days' prior notice in writing. HADI may terminate your services immediately for gross negligence of duty (e.g., sleeping on duty), misconduct, or theft.

9. Governing Law: This appointment is governed by the applicable laws of Pakistan.

Please sign and return the duplicate copy of this letter as your acceptance. Your signature confirms you are physically fit for the duties of a Guard.

Sincerely,

For Human Assistance for Development Initiative (HADI):

________________________________________

Manager Administration / Manager Logistic & Support

ACCEPTANCE

I, [Employee's Name], have read, understood, and accept the terms and conditions of my appointment as stated above.

________________________________________

Signature / Thumb Impression of Employee

Date: [Date]