SECURITY MANAGEMENT PLAN (SMP)

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)

Security Management Plan

Location: Rajanpur, South Punjab

Effective Date: [Date]

Version: 1.0

Confidentiality Level: RESTRICTED

1. SECURITY FOCAL POINT (SFP)

• Primary: [Name, Designation, Phone]

• Alternate: [Name, Designation, Phone]

• Role: Monitor context, disseminate advisories, maintain incident log, train staff.

2. THREAT & RISK ASSESSMENT

(Conduct and update quarterly)

• Key Risks in Rajanpur: Inter-communal tensions, crime (theft, kidnapping), natural disasters (floods), road accidents, political gatherings.

• Vulnerable Groups: Female staff, field staff, drivers.

3. SECURITY LEVELS & MEASURES

Level	Color	Description	Actions
1 - Low	Green	Normal, stable conditions	Standard operating procedures (SOPs) in effect.
2 - Moderate	Yellow	Increased tension; isolated incidents	Inform SFP of all travel. Avoid non-essential movement at night. Vehicle checks mandatory.
3 - High	Orange	Serious incidents; active threat to NGOs	Mandatory travel authorization from CEO. No movement after dark. Staff on standby.
4 - Critical	Red	Extreme violence; immediate threat to life	Office closed. All staff to safe locations (safe rooms/designated safe houses). Await instructions.

4. MOVEMENT & TRAVEL SECURITY

4.1 Prior Approval: All field travel requires a Movement Request Form approved by supervisor and logged with Admin/SFP.

4.2 Vehicle Safety:

• Pre-trip vehicle check (tires, fuel, tools, first-aid kit).

• Always lock doors while driving.

• Maintain safe following distance.
  4.3 Communication:

• Field staff must carry charged mobile phones with SFP and office numbers saved.

• Check-in calls: Departure, arrival at destination, departure from destination, arrival at office.

• Use coded messages if under duress (e.g., "The meeting went well" = "I am safe").

5. OFFICE & RESIDENCE SECURITY

• Perimeter wall, locked gate, guard 24/7.

• Visitor register mandatory.

• Emergency first-aid kit and fire extinguishers accessible.

• Safe Room: Identify a reinforced room in the office for lockdown situations.

6. INCIDENT REPORTING & RESPONSE

6.1 Immediate Actions: 1) Ensure safety of people. 2) Inform SFP/CEO immediately. 3) Do not speak to media.

6.2 Incident Report Form: Must be completed within 24 hours by involved staff.

7. SECURITY BRIEFING & TRAINING

• All Staff: Security induction within first week.

• Field Staff & Drivers: Quarterly refresher training.

• Drills: Lockdown and evacuation drills every six months.

Annexures: Movement Request Form, Incident Report Form, Emergency Contact List, Vehicle Checklist.