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PROJECT CYCLE MANAGEMENT (PCM) MANUAL

PROJECT CYCLE MANAGEMENT (PCM) MANUAL

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)
Project Cycle Management Manual
Effective Date: [Date]
Version: 1.0

1. STAGE 1: IDENTIFICATION & ASSESSMENT

  • Needs Assessment: Use participatory tools (Focus Group Discussions, Surveys, Key Informant Interviews) to identify problems, root causes, and capacities.

  • Stakeholder Analysis: Map all relevant stakeholders (beneficiaries, authorities, other NGOs).

  • Output: Needs Assessment Report with clear problem statement.

2. STAGE 2: DESIGN & PLANNING

  • Develop Theory of Change/Logical Framework: Define Goal, Outcomes, Outputs, Activities, Indicators, Means of Verification, Assumptions.

  • Budgeting: Develop detailed activity-based budget with Finance.

  • Risk Analysis: Identify project risks and mitigation strategies.

  • Output: Full Project Proposal & Budget ready for donor submission or internal approval.

3. STAGE 3: RESOURCE MOBILIZATION

  • Donor Mapping & Engagement.

  • Proposal Submission & Negotiation.

4. STAGE 4: IMPLEMENTATION & MONITORING

  • Launch & Inception Meeting with stakeholders.

  • Detailed Implementation Plan (DIP) with timelines and responsibilities.

  • Ongoing Monitoring: Using tools from the MEAL Framework (e.g., monthly activity reports, field monitoring checklists).

  • Financial Management: As per Financial Procedures Manual.

  • Stakeholder Communication: Regular updates to communities.

5. STAGE 5: EVALUATION, LEARNING & REPORTING

  • Mid-term & Final Evaluations (internal or external) to assess impact.

  • Donor Reporting: Narrative and financial reports as per agreement.

  • Learning Review: Capture lessons learned and best practices.

  • Output: Evaluation Reports, Donor Reports, Lessons Learned Document.

6. STAGE 6: TRANSITION/CLOSURE

  • Phase-out Strategy: Plan for sustainability or responsible closure.

  • Final Audit.

  • Asset Disposal as per donor rules.

  • Finalization of all documentation and archiving.


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