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BOARD OF DIRECTORS CHARTER

BOARD OF DIRECTORS CHARTER

HUMAN ASSISTANCE FOR DEVELOPMENT INITIATIVE (HADI)
Board of Directors Charter
Effective Date: [Date]
Version: 1.0

1. MISSION OF THE BOARD

To provide strategic governance, oversight, and stewardship to HADI, ensuring it fulfills its mission with integrity, accountability, and effectiveness.

2. COMPOSITION

  • Number: 5 to 9 members, including a Chairperson, Treasurer, and Secretary.

  • Criteria: Mix of skills (legal, financial, programmatic, fundraising, local knowledge of South Punjab). Commitment to HADI's values. At least 30% female representation.

  • Term: 3 years, renewable once.

3. KEY ROLES & RESPONSIBILITIES

  • Strategic Direction: Approve strategic plan and monitor its implementation.

  • Financial Oversight: Approve annual budget; review financial statements and audit reports; ensure sound financial management.

  • Executive Oversight: Hire, evaluate, and support the CEO; set CEO compensation.

  • Policy & Compliance: Approve key organizational policies; ensure compliance with laws and donor regulations.

  • Risk Management: Identify and mitigate key organizational risks.

  • Fundraising & Advocacy: Support resource mobilization and represent HADI at high level.

4. COMMITTEES

  • Executive Committee (Chair, Treasurer, Secretary): Acts between board meetings on urgent matters.

  • Audit & Finance Committee: Oversees financial reporting, internal controls, and audit process.

  • HR & Governance Committee: Oversees CEO performance, board recruitment, and policy review.

5. MEETINGS

  • Quarterly Board Meetings: With a prepared agenda and papers circulated one week in advance.

  • Annual General Meeting (AGM): Once a year.

  • Quorum: At least 50% of members present.

  • Minutes: Accurately recorded and approved.

6. CODE OF CONDUCT FOR BOARD MEMBERS

  • Act in HADI's best interest, avoid conflicts of interest, maintain confidentiality.

  • No remuneration for board service, except reimbursement of actual expenses.


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